Wage and Contribution Reports
Each agency covered by PERS must submit to the System a Wage and Contribution
Report pertaining to all covered employees for each calendar month. This
should begin with the first month the coverage is effective and continue
until an agency files a final report with the termination of coverage.
The monthly wage report listing the covered wages paid to the member
during the previous month must be forwarded to PERS by the fifth working
day of the month. As per Regulation 14, the due date for the retirement
reports for the PERS, MHSPRS, and SLRP plans is the fifth working day
of the month for the previous month. Reports which are not received from
employers when due shall accrue interest at an annual rate of 2 percent
of covered wages. PERS member agencies are required to submit the monthly
retirement report. The Statewide Payroll and Human Resource System, SPAHRS,
is the vehicle for supplying the monthly retirement report.
Contributions
PERS member agencies are required to submit the monthly retirement contributions
by electronic funds transfer (EFT). Each agency using electronic funds
transfer must complete an Authorization Agreement for Pre-Arranged Payments
(PERS Form 8P). This form can be obtained
from PERS either by mail or PERS web site.
Upon receipt of the completed form, PERS will assign location and security
numbers to the agency. That information will be forwarded to the PERS
depository bank to establish an EFT account. When the bank confirms the
account, PERS will provide the agency with telephone transfer instructions.
As per Regulation 14, the due date for the retirement contributions for
the PERS, MHSPRS, and SLRP plans is by 2:00 p.m. on the fifth working
day of the month. Contributions which are not received from employers
when due shall accrue interest at an annual rate of 10 percent of delinquent
contributions.
The correct employee contributions must be collected by the agency by
deducting the amount of contributions from the employee's covered wages.
The employer's share of the contributions should be paid in accordance
with wages paid to the employees. Employee contributions withheld from
wages have been tax deferred since July 1, 1982.
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